Administrative Lead / Assistant

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The VC FinTech Administrative Lead enables the VC FinTech Accelerator program by serving as a single point of contact for scheduling and logistics. This position will dedicate approximately 75% of their time to VC FinTech and the other 25% to other programs of The Venture Center.

VC FinTech is a fast-paced and fluid program, so the Administrative Lead should be highly adaptable to changing environments. Duties will vary throughout the year due to the program cycle from recruitment, through company selection and then execution of the 12-week Accelerator program on-site in Little Rock. But the Administrative Lead will be a critical part of the small team that plans and executes this globally-competitive program for financial technology startups.

During weeks the Accelerator is in session (Spring-Summer),  a typical day involves group sessions between company CEOs and Venture Center Mentors, bank executives, and executives from the corporate sponsor that contribute to the success of the early-stage companies. The Administration lead would take charge of enabling these sessions by ordering and handling catering, room setup, booking reservations for lunches, dinners, etc in addition to other logistics responsibilities. This position would require occasionally running errands, so reliable transportation is required. The Administrative Lead will also ensure the program calendar is up-to-date, all parties invited and details included.

During recruiting and selection periods (about 9 months of the calendar year), the Administrative Lead will assist with routine scheduling with prospective companies and executives, input of prospect company contact information to the customer management system, booking travel, ordering materials and equipment as required.

With its world-class VC FinTech Accelerator Program, The Venture Center is changing the way the financial technology sector innovates by collaborating with the largest FinTech company in the world - FIS. The Venture Center strategizes and operates accelerators that put both entrepreneurs and corporations a step above the rest. Understanding the power of entrepreneurial innovation, corporations partner with us as part of their innovation strategy, to improve their entrepreneurial mindset, and obtain access to some of the most exciting and innovative startups in their industry.

With the mission of establishing a sustainable entrepreneurial ecosystem, The Venture Center conducts a wide variety of entrepreneurial programming. From carefully curated local networking programs to large programs with international scope, The Administrative Lead will have an opportunity to flex their skills across numerous levels of exposure and engagement. All programs feed into our strategic, four stage growth process that provides a framework for entrepreneurs from idea validation through venture scaling, and creates a roadmap to high growth, investable businesses.

 

This position reports to The Managing Director. This position is full-time.

 

Duties and Responsibilities

  • Maintain the program group calendar in accordance with Master file & schedule

  • Coordinate with stakeholders to finalize visit schedule details

  • Order catering, makes reservations, sets meeting space and class rooms

  • Restock office supplies, drinks, food, etc

  • Disseminates routine internal communications

  • Follows up on communications as assigned

  • Process expenditure reports for accounting

  • Assist VC FinTech team in tracking document collection

  • Assist in scheduling of company interview sessions

  • Coordinates with the VC FinTech Team to stay up-to-date on program changes

  • Coordinates with Interns (when on staff) to help execute logistics duties

  • Data entry to CRM in accordance with organizational standards

 

Minimum Qualifications

  • You are incredibly self-driven, organized and detail oriented

  • Great written communications skills

  • Be customer focused - this position will occasionally interface with senior executives and Fortune 500 clients. All team members must ensure a positive experience.

  • Calendar Management in a fast-paced and changing environment environment

  • Self driven but also a team player. Identify areas for improvement and take initiative!!

 

Desired Qualifications

  • Familiarity with and understanding of CRM tools

  • 2-5 years in fast-paced project or program

  • Prior experience as an executive assistant or similar role

  • Bachelor's Degree from an accredited college or university

 

You’ll Fit In If (Qualities for Success)

  • You love to make big things happen

  • You work hard (and play hard)

  • You like to work with a team of rockstars with high expectations, but equally high laughter/fun quotient.

  • You’re driven by learning and trying something new.

  • (last but not least) You’re a nice person.

 

Perks and Compensation

  • Competitive salary commensurate with experience

  • Flexible Time Off Policy

  • Exposure to C-suite leaders, top policy-makers and officials.

  • Connections to Venture Center’s network of entrepreneurs, investors, mentors & business leaders

  • Work in an exciting environment and attend great events as part of the job

  • Gain entrepreneurial skill sets / access to The Venture Center’s training and curriculum

 

About The Venture Center

The Venture Center is a business-focused nonprofit with a vision to create an engine for economic growth in Central Arkansas. A best-in-class Mentorship Network along with a comprehensive Pre-Accelerator program and corporate, industry-focused Accelerator Programs leverage The Venture Center’s expertise in innovation to serve member startups, corporate partners, and the investment community. In the first two and a half years, member companies have created more than 445 jobs and have raised a combined $38.9 million in capital. As a clear leader, The Venture Center is shaping the economic development of the state and region. For more information, visit http://www.venturecenter.co